Payroll Supervisor
Rutherford Cross
November 8, 2017
Job Type
Scotland & UK
Industry and Commerce
Credit Management


Cairn Energy PLC is an independent, UK-based oil and gas exploration and development company. Cairn holds a balanced portfolio of exploration, development and production assets with interests in the UK and Norway, West Africa and along the Atlantic Margin including Senegal, Mexico and the Republic of Ireland.


For over 20 years, Cairn has explored, discovered, developed and produced oil and gas in a variety of locations across the world. During that time, we have gained extensive experience as an operator and partner in all stages of the oil and gas lifecycle. We are listed on the London Stock Exchange, with headquarters in Edinburgh and offices in London, Norway and Senegal.


Our strategy is to deliver value for stakeholders by building and maintaining a balanced portfolio of exploration, development and production assets within the oil and gas lifecycle. Our exploration activities' focus is on frontier and emerging basins acreage, from which the greatest value can be created. The Group’s production assets provide the cash flow to sustain exploration and development activity.


Our exploration is currently focused on frontier and emerging basin acreage offshore Senegal, Mexico, the Republic of Ireland and Norway, and mature exploration acreage in the UK and Norway. Our development and production interests consist of non-operated interests in two of the largest UK North Sea development projects, Kraken and Catcher.


Background to the Current Opportunity:   


Due to a retirement within the team, the company is now looking to recruit a high calibre Payroll Supervisor to be based at their Head office on Lothian Road in Edinburgh City Centre. This role will have a hands-on approach to managing and processing the company’s payroll monthly as well as some broader payroll related accounting.  


Managing a payroll function of circa 165 employees with the added line management responsibility of an Accounts Assistant, this role will touch every area of the business. The role itself will have a high level of autonomy within the function and will require a confident individual who can flex their approach as appropriate to a multitude of different stakeholders within the business.


Preferred Candidate Background:


The Payroll Supervisor position requires a self-starting payroll professional who will ensure monthly payroll and related processes, both UK, expat and overseas, are carried out accurately and timeously, liaising closely with the outsourced payroll providers where relevant.


A summary of the key candidate requirements are as follows:


·         Minimum 5 years’ experience in payroll together with solid accounting skills

·         Excellent attention to detail

·         Organised; Self starter

·         Good interpersonal skills and flexibility

·         MS Office experience advantageous

·         Citibank experience advantageous

·         ERP system experience advantageous


Job Description:


Reporting directly to the Group Tax Manager, the successful candidate will be responsible for the following:


Edinburgh and Overseas Payrolls:


·         Review of Edinburgh, Expat and Overseas payrolls as required before and after submission to outsourced payroll providers

·         Review of tax year end submissions and settlement of any related correspondence with HMRC

·         Review of annual forms P11d

·         Maintain control of SIP data including review of tracking system for partnership shares

·         Check calculations and verify share option and LTIP payments

·         Deal with admin of any salary sacrifice arrangements eg childcare vouchers, cycle to work scheme

·         Ability to research payroll related issues, liaising with external advisors as appropriate 


Month end:


·         Review Activ Payroll reports and advise any amendments and re-runs

·         Review and sign off payroll journals

·         Review and sign off payroll & share option bank accounts

·         Review and sign off P&L and B/S reconciliations and ensure any necessary accounting adjustments are made

·         Check pension spreadsheet, ensuring correct payments made to Standard Life Pensionzone




·         Provide information for annual and interim statutory reports, ie Directors’ remuneration, staff costs, etc

·         Maintain ESAS/ LTIP awards spreadsheet to track exercises and outstanding balances;

·         Preparation and provision of share scheme (ESAS and LTIP) data to outsourced share scheme specialist

·         Preparation of SIP eligibility data for free share awards 

·         Provide payroll data to budget process annually and update at least quarterly (for Quarterly Performance Review); 

·         Annual reconciliation of budget to actual

·         Liaise with auditors at year end and interim, responding to all requests / queries

·         Provision of benefits information wrt DIS/critical illness and health cover

·         Prepare and calculate annual PAYE settlement agreement (PSA)

·         Liaison with HR, Central Accounting, Treasury, Finance Corp, Finance Ops and Company Secretarial depts. and provision of any payroll related data

·         Employment contract reviews, preparation of cost indications for potential secondees, any pension related or starters/leavers issues

·         Staff related ad-hoc (volume varies but can be significant)

·         Management of Accounts Assistant- Payroll

·         Prepare information for Total Reward Statement and manage process with outsourced provider




Salary:                           Competitive basic annual salary.


Bonus:                           Discretionary annual bonus of up to 40% of basic annual salary, based currently on company, team and individual performance.


Additional Benefits:       Non-contributory group personal pension with a company contribution of 10% of basic annual salary.


                                      Private medical, dental and travel insurance (includes coverage for eligible dependants).


                                      Annual employee health-check.


                                      Eligibility to participate in Company flexi time scheme.


                                      Life Insurance, currently at a level of up to 10 x basic annual



                                      Permanent Health Insurance


                                      Gym and fitness allowance

                                      Share Incentive Plan


Annual Leave:               33 days paid holidays per annum (includes public holidays i.e. 25th and 26th December, 1st and 2nd January).


The Recruitment Process


First round interviews are with our retained advisors Rutherford Cross. Second stage will be with Kathryn Anderson, Group Tax Manager, followed by a further stage with Kathryn Anderson and Douglas Taylor, Deputy Finance Director and Linda Orr, HR Advisor


All applications should be sent to our retained advisor, Daryl Harper, Rutherford Cross, at [email protected]


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